All comparisons
Crew Active vs 123erfasst
Crew Active is the 123erfasst alternative for small teams in cleaning, landscaping, construction, winter service, and home care: from €69 net a month, every feature in every package, 1-month free trial, no minimum term.
According to its website, 123erfasst offers apps for the construction site, booked as modules such as Personnel, Planning, and Projects, each with a free tier and a price per user. Crew Active is scheduling and time tracking software with GPS proof, time accounts, and chat at a fixed package price, built for cleaning, landscaping, construction, winter service, and home care.
Crew Active and 123erfasst Compared
Target audience according to the vendor: Companies of all sizes in and around construction, including builders, carpenters, joiners, gas, water, and electrical installers, architects and planners, and roofers
| Topic |  Crew Active | 123erfasst per its website |
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| Scheduling |
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| Time tracking |
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| GPS |
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| App and offline |
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| Chat |
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| Absences |
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| Integrations and export |
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| Hosting |
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| Pricing model |
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| Free trial |
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As stated by 123erfasst on its own website, not a complete list. As of October 2026. Sources: www.123erfasst.de/, 123erfasst.de/preise/, 123erfasst.de/faq/, 123erfasst.de/disposition/, 123erfasst.de/zeiterfassung/, 123erfasst.de/personal/, 123erfasst.de/planung/, 123erfasst.de/schnittstellen/, 123erfasst.de/rechtskonforme-baustellenchats/, 123erfasst.de/baulohn/, 123erfasst.de/agb/
What Crew Active Offers
Every feature is included in every package.
Scheduling
- Drag & drop calendar
- Planning board: employees and resources as rows, days as columnsNew
- Recurring jobs
- Fixed tours with a team, weekdays and stops in your orderNew
- Planning check: warns about too many weekly hours or two customers at once
- Job requests to chosen employees, who accept or decline
- Public holidays per German state
- Photos on the job
Resources
- Plan vehicles, machines, and accommodation
- Warning when a resource is double-booked
- Accommodation per employeeNew
- Record where machines areNew
Time Tracking
- Start, pause, and stop via app or browser
- GPS location proof as PDF with map and accuracy
- Clock in offline in the app
- Automatic break deduction (30 min after 6 h, 45 min after 9 h)
- Office can add or correct hours
- Time tracking can be switched on or off per companyNew
Time Account & Absences
- Target hours per weekday and overtime balanceNew
- Carry over overtime from your previous systemNew
- Vacation requests with approval
- Sick leave
- Time off in lieuNew
- Employees report when they are not availableNew
- Remaining vacation, pro rata from start date
Reports & Billing
- Reports per employee and per customer as Excel
- DATEV export: monthly hours as a LODAS file for your payroll office and tax advisorNew
- Paid vacation and sick leave in hours and moneyNew
- Overview with hours, labour costs, and plan vs. actual
- Billing proposal per customer as PDF
Communication & Documents
- Chat with photos and read receipts
- Push notifications in the app
- Share documents such as payslips with employees
App & Data
- App for iOS and Android, web interface for the office
- Customers with multiple addresses
- Map with running jobs and planned routes
- 5 languages: German, English, Italian, Turkish, Romanian
- Servers in the EU
Frequently Asked Questions
What is the difference between Crew Active and 123erfasst?
According to its website, 123erfasst is focused on construction and booked in modules: time tracking and absences in the Personnel module, dispatching in the Planning module, construction payroll in Personnel Pro. Crew Active includes scheduling, time tracking with GPS proof, time accounts, absences, and chat in every package, for construction as well as cleaning, landscaping, winter service, and home care.How much does 123erfasst cost?
According to 123erfasst's pricing page (as of October 2026), each module is charged per user per month: Personnel Standard €8.40 (€7.00 billed annually), Personnel Pro €14.40 (€12.00), Planning Standard €60.00 (€50.00). There are free tiers, e.g. Personnel for up to 10 users; in total the free version covers at most 10 employees. According to its terms, prices are net plus VAT.Is Crew Active a good 123erfasst alternative?
Yes, for small teams in cleaning, landscaping, construction, winter service, and home care that schedule jobs at customer sites: scheduling with a planning board, time tracking with GPS proof and offline clock-in, time accounts, absences, reports, and chat are included in every package, from €69 net a month for up to 5 employees, with no minimum term. The app comes in 5 languages. Good to know: Crew Active creates the DATEV export in the web interface as a LODAS file for your payroll office and tax advisor; there is no direct DATEV connection.How much does Crew Active cost?
Crew Active charges fixed package prices instead of per-user prices: from €69 net per month for up to 5 employees, tiered up to €379 net for up to 50 employees. Every feature is included in every package, with no minimum term.Can I try Crew Active for free?
Yes. You can try Crew Active for 1 month with every feature, no credit card needed.Where does Crew Active store data?
Crew Active hosts your customer, employee, and time data in an EU data centre and signs the data processing agreement with you on request, at no extra cost. To be straight about it: a few add-on features (maps, push, email) use named providers, some of which process outside the EU. If your client specifically requires a German server location, we do not meet that today, so ask us before you commit to it.
Try Scheduling & Time Tracking Free for 1 Month
Try Crew Active free for 1 month. No credit card required.
GDPR Compliant
Servers in the EU
Support in German, English and Italian