Comparison
Crew Active vs. Alternatives: Which Software Fits You?
There are many solutions for scheduling and time tracking. Here you can see what Crew Active includes and what other vendors state on their own websites.
Crew Active at a Glance
from €69 net / month for up to 5 employees. Every feature is included in every package. Some you switch on yourself under Account > Features, others we switch on for you on request. The AI assistant is included in the free trial month, then costs extra (price on request).
Planning
- Drag & drop calendar
- Planning board: employees and resources as rows, days as columnsNew
- Recurring jobs
- Planning check: warns about too many weekly hours or two customers at once
- Job requests to chosen employees, who accept or decline
- Public holidays per German state
- Customers with multiple addresses
- Files on the job: PDF, Word or Excel for the team (switch on yourself)New
Resources & Tours
- Plan vehicles, machines, and accommodation
- Warning when a resource is double-booked
- Accommodation per employeeNew
- Record where machines areNew
- Fixed tours with a team, weekdays and stops in your orderNew
- Map with running jobs and planned routes
Time Tracking & GPS Proof
- Start, pause, and stop via app or browser
- GPS location proof as PDF with map and accuracy
- Clock in offline in the app
- Automatic break deduction (up to 30 min after more than 6 h, up to 45 min after more than 9 h)
- Office can add or correct hours
- Photos on the job
- Time tracking can be switched on or off per companyNew
- With the automatic break deduction: at most 30 min or your own rule per employee (switch on yourself)New
- Check start and stop at your company site (switch on yourself, no geofencing at customer sites)New
- Checklists to tick off, with proof as PDF (on request)New
Staff & Leave
- Target hours per weekday and overtime balanceNew
- Carry over overtime from your previous systemNew
- Vacation requests with approval
- Remaining vacation, pro rata from start date
- Sick leave
- Employees send a sick note as a photo from the app
- Time off in lieuNew
- Employees report when they are not availableNew
Team & Communication
- Invite employees by email or with a link from the app, even without an email address of their own
- Chat with photos and read receipts
- Push notifications in the app
- Share documents such as payslips with employees
Export & Billing
- Reports per employee and per customer as Excel
- DATEV export: monthly hours as a LODAS file for your payroll office and tax advisorNew
- Overview with hours, labour costs, and plan vs. actual
- Paid vacation and sick leave in hours and moneyNew
- Billing proposal per customer as PDF
- Your own hourly price per customer, carried into the billing proposal
- Done reports: see what is ready to bill (on request)New
- Draft invoices in Lexware Office: you send a customer's month there yourself (on request)New
Languages & Apps
- App for iOS and Android, web interface for the office
- 12 languages: German, English, Italian, Turkish, Romanian, Polish, Hungarian, Spanish, Greek, Ukrainian, Russian, Bulgarian
- Servers in the EU
Features and Prices Compared
As stated by each vendor on its own website, not a complete feature list. Each card shows when we checked that vendor.
- Crew Active vs. BlinkTarget audience according to the vendor: Building service and cleaning companies, including maintenance, hospital, glass, and construction cleaningBlink according to its websiteTime tracking by smartphone, QR code, NFC, terminal, or telephone, with a GPS check at clock-in and clock-outJob scheduling as single jobs, recurring jobs, or shifts; according to the website, it flags over-scheduling and understaffing, observes rest periods, and suggests stand-ins with the right qualificationTime tracking also without an internet connection; schedules once loaded stay in the app without signalApp in 19 languages according to the website; chat messages are translated automatically, both waysOne-to-one and group chat, with a ticket systemRecord sickness, holidays, and other absences in the appDigital work tickets signed on site; forms and checklistsCustomer portal with real-time status of cleaning and attendance on site; complaints as ticketsInterfaces including DATEV LODAS, DATEV Lohn und Gehalt, and crafty, plus a REST API and MakeAI assistant BlinkyPricefrom €149 package price + €4.90 per user / month, minimum 40 users, plus VAT
- Crew Active vs. clockinTarget audience according to the vendor: Trades, construction, landscaping, building cleaning, hospitality, medical practices, and other industriesclockin according to its websiteTime tracking via app for iOS and Android, also offlineGPS time tracking from the Pro planDrag & drop shift planning as a paid add-onDigital planning board for projects and jobs according to its own feature page; the pricing page does not say which package has itCustomer management from the Pro planPhotos, checklists, digital customer signature, and project time tracking in the paid Projekte & Dokumentation add-on; voice input in all plansAbsence requests with approval in all plans, absence types depend on the planTimesheets sent directly to DATEV and CSV export in all plans, API in the Expert plan, invoicing via Lexware Office in the Projekte & Dokumentation add-onServers in Germany, ISO and TÜV certifiedTeam chat according to its landscaping page, team communication in the same systemPricefrom €3.50 net per user / month (24-month term)
- Crew Active vs. PlanDTarget audience according to the vendor: Building service companies: building cleaning, facility management, caretaker services, and landscapingPlanD according to its websiteShift planning with cover planningTime tracking via app with GPS locationEmployee app for iOS and Android, fully usable offlineEmployee chatPhotos, notes, and signatures on siteAbsence management: holidays and sick leave in one calendarPayroll: wage groups 1 to 9, supplements under the framework collective agreement, and continued pay calculated automaticallyQuotes and invoices: recurring invoices, dunning, e-invoices (ZUGFeRD, XRechnung), bank connectionCustomer portal for service records, tickets, and extra services; quality checks with pictures, comments, and starsDigital work tickets that customers sign on the smartphoneMaterial orders and equipment management with maintenance remindersAI assistant Paula: answers the phone, drafts email replies, prepares quotes, and reschedulesPayroll export as DATEV or CSV file, custom export, or via API; Zapier integrations100% GDPR compliant and meets German data protection standards; servers run on green electricity, climate neutralApp in more than 25 languages; timesheets and chats are translated automaticallyPriceNo price list on the website
Crew Active charges fixed package prices instead of per-user prices, for example €379 net/month for up to 50 employees (€7.58 per employee).
Why Companies Choose Crew Active
Crew Active combines scheduling, mobile time tracking, and team communication in one app, built for cleaning, landscaping, and construction.
More Detailed Comparisons
Click a vendor for the detailed comparison.
- Crew Active vs Clockodofrom €4 net per user / month
- Crew Active vs Papershiftfrom €4 net per employee / month plus €39 base fee
- Crew Active vs Plandayfrom €2.99 per user / month
- Crew Active vs Crewmeisterfrom €1.50 per user / month, billed annually, at 50 employees
- Crew Active vs Connecteamfrom $29 / month for the first 30 users, billed annually
- Crew Active vs ShiftbaseBasic €30 / month incl. 6 employees, Free up to 15 employees
- Crew Active vs Staffomaticfrom €2 net per person / month (annual), at least 10 people
- Crew Active vs 123erfasstPersonnel module from €7 net per user / month (annual), free tiers at no cost
- Crew Active vs HEROfrom €55.20 (2 years) / from €69 (annual) net / month incl. 1 licence
- Crew Active vs Craftnotefrom €14.90 net per user / month, billed annually
Try Scheduling & Time Tracking Free for 1 Month
No credit card · Trial ends by itself · then from €69 net / month for up to 5 employees
GDPR Compliant
Servers in the EU
Support in German, English and Italian