What is the difference between Crew Active and Planday?

According to its website, Planday targets industries such as hospitality, hotels, care homes, and retail and charges per user, with features depending on the plan. Crew Active targets cleaning, landscaping, and construction, schedules jobs at customer sites including vehicles, machines, and accommodation, and includes every feature in every package.

How much does Planday cost?

According to Planday's German pricing page (as of September 2026): Starter €2.99 per user per month from 5 users, Plus €4.99 per user plus a €25 monthly subscription fee from 10 users, Pro on request. Billing is in packs of 5 users. Planday offers a 30-day free trial of the Plus plan without a credit card.

How much does Crew Active cost?

Crew Active charges fixed package prices instead of per-user prices: from €69 net per month for up to 5 employees, tiered up to €379 net for up to 50 employees. Every feature is included in every package, with no minimum term.

Can I try Crew Active for free?

Yes. You can try Crew Active for 1 month with every feature, no credit card needed.

Where does Crew Active store data?

Crew Active hosts your customer, employee, and time data in an EU data centre and provides the data processing agreement. To be straight about it: a few add-on features (maps, push, email) use named providers, some of which process outside the EU. If your client specifically requires a German server location, we do not meet that today, so ask us before you commit to it.

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Crew Active vs Planday

Planday describes itself as software for rotas, time tracking, and people management.

According to its website, Planday offers rotas, a time clock with geolocation, messaging, and absences for industries such as hospitality, hotels, care homes, and retail, priced per user. Crew Active is scheduling and time tracking software built for cleaning, landscaping, and construction, at a package price.

Crew Active and Planday Compared

Crew ActivePlanday

Target audience according to the vendor: Hospitality, care homes, hotels, entertainment, retail, and fitness and wellness

Crew Active and Planday by topic
Topic	Crew Active	Planday per its website
Scheduling	Drag & drop calendar Planning board: employees and resources as rows, days as columns Recurring jobs	Build rotas in a few clicks, swap shifts
Time tracking	Start, pause, and stop via app or browser Automatic break deduction (30 min after 6 h, 45 min after 9 h)	Time clock with geolocation at approved locations Kiosk app for clocking in on an iPad
GPS	GPS location proof as PDF with map and accuracy	Time clock with geolocation at approved locations
App and offline	App for iOS and Android, web interface for the office Clock in offline in the app	App for iOS and Android
Chat	Chat with photos and read receipts Push notifications in the app	In-app messages and SMS (SMS charged)
Absences	Vacation requests with approval Sick leave	Vacation and absence management in the Plus and Pro plans
Integrations and export	Reports per employee and per customer as Excel Billing proposal per customer as PDF	Reports and export
Hosting	Servers in the EU	See www.planday.com/de
Pricing model	from €69 net / month for up to 5 employees Fixed package prices instead of per-user pricing, e.g. €379 net for up to 50 employees (€7.58 per employee) All features in every package	from €2.99 per user / month Starter €2.99 (min. 5 users), Plus €4.99 plus a €25 monthly subscription fee (min. 10 users), Pro on request Billed in packs of 5 users, monthly or quarterly
Free trial	1-month free trial, no credit card	30-day free trial of Plus, no credit card
Minimum term	No minimum term	See www.planday.com/de
Other statements	Plan vehicles, machines, and accommodation Target hours per weekday and overtime balance Map with running jobs and planned routes	See www.planday.com/de

As stated by Planday on its own website, not a complete list. As of September 2026. Sources: www.planday.com/de/, www.planday.com/de/preise, www.planday.com/de/wem-wir-helfen, www.planday.com/de/so-funktioniert-es/zeiterfassung/stempeluhr, www.planday.com/de/so-funktioniert-es/kommunikation/messenger

What Crew Active Offers

Every feature is included in every package.

PlanningTimeMore

Scheduling

Drag & drop calendar
Planning board: employees and resources as rows, days as columnsNew
Recurring jobs
Planning check: warns about too many weekly hours or two customers at once
Job requests to chosen employees, who accept or decline
Public holidays per German state
Photos on the job

Resources

Plan vehicles, machines, and accommodation
Warning when a resource is double-booked
Accommodation per employeeNew
Record where machines areNew

Time Tracking

Start, pause, and stop via app or browser
GPS location proof as PDF with map and accuracy
Clock in offline in the app
Automatic break deduction (30 min after 6 h, 45 min after 9 h)
Office can add or correct hours
Time tracking can be switched on or off per companyNew

Time Account & Absences

Target hours per weekday and overtime balanceNew
Carry over overtime from your previous systemNew
Vacation requests with approval
Sick leave
Time off in lieuNew
Employees report when they are not availableNew
Remaining vacation, pro rata from start date

Reports & Billing

Reports per employee and per customer as Excel
Paid vacation and sick leave in hours and moneyNew
Overview with hours, labour costs, and plan vs. actual
Billing proposal per customer as PDF

Communication & Documents

Chat with photos and read receipts
Push notifications in the app
Share documents such as payslips with employees

App & Data

App for iOS and Android, web interface for the office
Customers with multiple addresses
Map with running jobs and planned routes
5 languages: German, English, Italian, Turkish, Romanian
Servers in the EU

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Frequently Asked Questions

What is the difference between Crew Active and Planday?
According to its website, Planday targets industries such as hospitality, hotels, care homes, and retail and charges per user, with features depending on the plan. Crew Active targets cleaning, landscaping, and construction, schedules jobs at customer sites including vehicles, machines, and accommodation, and includes every feature in every package.
How much does Planday cost?
According to Planday's German pricing page (as of September 2026): Starter €2.99 per user per month from 5 users, Plus €4.99 per user plus a €25 monthly subscription fee from 10 users, Pro on request. Billing is in packs of 5 users. Planday offers a 30-day free trial of the Plus plan without a credit card.
How much does Crew Active cost?
Crew Active charges fixed package prices instead of per-user prices: from €69 net per month for up to 5 employees, tiered up to €379 net for up to 50 employees. Every feature is included in every package, with no minimum term.
Can I try Crew Active for free?
Yes. You can try Crew Active for 1 month with every feature, no credit card needed.
Where does Crew Active store data?
Crew Active hosts your customer, employee, and time data in an EU data centre and provides the data processing agreement. To be straight about it: a few add-on features (maps, push, email) use named providers, some of which process outside the EU. If your client specifically requires a German server location, we do not meet that today, so ask us before you commit to it.

Try Scheduling & Time Tracking Free for 1 Month

Try Crew Active free for 1 month. No credit card required.

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GDPR Compliant

Servers in the EU

Support in German, English and Italian