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Crew Tracking Software for Landscaping Companies

Scheduling and GPS time tracking for your landscaping crews. Coordinate multiple job sites, reschedule around weather, document work. All in one mobile app.

  • GPSarrival & departure per site
  • Seriesplan recurring jobs
  • Livechanges straight to the app
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from €69 net / month for up to 5 employeesNo credit card required

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Professional landscaping team
Several sites at once
Recurring maintenance jobs

For Every Use Case

Whether green area maintenance, new installations, or winter service, Crew Active adapts to your needs.

  • Green Area Maintenance

    Regular maintenance for residential complexes, company grounds, and public green spaces.

  • New Installations

    Coordinate garden design and landscaping projects with multiple teams.

  • Winter Service

    Snow removal and gritting service, with job requests to chosen employees when it is urgent.

  • Tree Work

    Tree care, felling, and disposal with specialized crew planning.

Overcoming Landscaping Challenges

Landscaping companies face unique challenges. Crew Active was built to solve them.

  • Weather Risk

    Rain, frost, or heat can destroy entire daily schedules.

    Rain, frost, or heat can destroy entire daily schedules. Without digital tools, this means hours of phone calls and chaos when rescheduling. With Crew Active, you reschedule assignments with a few clicks and notify all affected teams instantly via push notification.

  • Seasonal Fluctuations

    In spring and summer, significantly more workers are needed than in winter.

    In spring and summer, significantly more workers are needed than in winter. Seasonal workers must be quickly onboarded and scheduled. Crew Active makes onboarding easy: intuitive app, instant assignment overview, no lengthy training required.

  • Distributed Job Sites

    Your crews work at different locations every day: who is where, when are they done, where are they needed next?

    Your crews work at different locations every day: who is where, when are they done, where are they needed next? Crew Active shows the active job sites on a map along with each crew's planned route for the day, so you can see at a glance where travel time is being wasted.

  • Documentation Requirements

    Time tracking is legally required, and per-site hour reports are demanded by clients.

    Time tracking is legally required, and per-site hour reports are demanded by clients. Manual timesheets are error-prone and time-consuming. Crew Active generates automatic, site-specific hour reports, exportable as PDF or Excel.

Features for Landscaping

Crew Active understands the special requirements of landscaping companies.

  • Multi-Site Planning

    Coordinate multiple job sites simultaneously. See at a glance who is deployed where.

  • Weather-Independent Planning

    Quickly reschedule assignments in bad weather and notify your team immediately.

  • Vehicle & Equipment Assignment

    Assign vehicles and equipment directly to jobs. Keep track of your resources.

  • Seasonal Planning

    Schedule recurring jobs for the entire season. From spring cleaning to winter service.

  • On-Site Documentation

    Document work with photos directly from your phone. Before-and-after images for clients.

  • Hour Reports

    Automatic timesheets per job site and client. Exportable for invoicing.

Also included, in every package

No extra charge, in the same app.

  • Bring overtime over from your old system

    A time account with target hours per weekday. Enter the balance from your previous system as the starting value.

  • The app speaks Turkish and Romanian

    Plus German, English and Italian. Every employee picks their own language in the app.

  • DATEV export for your payroll office

    At the end of the month, download a LODAS file with each employee's hours in the browser, with holiday and sick leave if you need them.

  • Employees report “not available”

    In the app, no phone call. The office gets a push notification, and Crew Active warns you if you schedule them anyway.

  • Vacation requests in the app

    Request and approval in the app, and employees see their remaining vacation while they ask. Print any vacation request with signature lines.

  • Payslips straight to the phone

    Payslips, contracts and certificates are in the app, and new ones are marked. Employees send a sick note back as a photo.

  • Your own hourly price per customer

    The customer's price plus a surcharge per activity, or a fixed rate per job when you need one. It goes straight into the billing proposal.

A Typical Day with Crew Active

  • Check Daily Plan

    Team leads see their jobs and sites in the app

  • Clock In at Depot

    Workers tap Start and the GPS location is saved

  • Weather Change

    Dispatch reschedules a job. Team is notified immediately

  • Documentation

    Upload photos, clock out, timesheet done

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Common Questions from Landscaping Companies

  • Does the app work without internet on the job site?

    Yes. Time tracking keeps running without a signal: start, break and stop are saved on the device and uploaded automatically once the connection is back. Scheduled jobs stay visible offline. Photos and the GPS location need a connection.

  • Can we manage different crews and job sites simultaneously?

    Yes. In the calendar or on the planning board you drag workers between job sites. The active job sites show on a map along with each crew's planned route for the day. The app only saves the GPS location at start, pause and stop. There is no continuous tracking.

  • How quickly can new seasonal workers be onboarded?

    Within minutes. Create a new employee, download the app, done. The intuitive interface requires no training: your seasonal workers immediately see their assignments and can track time.

  • Can I export hour reports per job site?

    Yes, Crew Active generates automatic hour reports filtered by job site, client, or time period. Export as PDF or Excel for invoicing or documentation requirements.

  • What does Crew Active cost for landscaping companies?

    Crew Active starts at €69 net per month for up to 5 employees. Try it free for 1 month with no obligation, no credit card required.

Try Scheduling & Time Tracking Free for 1 Month

Try Crew Active free for 1 month. No credit card required.

Start 1-Month Free TrialBook a Demo
GDPR Compliant
Servers in the EU
Support in German, English and Italian

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